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SICK LEAVE BANK

Policy and Guidelines

Purpose: To provide Sick Leave Pay to Employees in good standing only in unplanned emergencies when all other personal leaves have been exhausted. Employees cannot be on a disciplinary warning for absenteeism or tardiness.

Governance: The Sick Leave Committee will consist of two members, the executive director and the human resources specialist. They will be the receivers of requests to draw from the bank and be the decision makers on how much leave (if any) will be granted from the bank.

Scope of Committee: To determine the approval of the request and grant a number of hours to be awarded. The decisions of the committee are final. The committee will maintain the confidentiality of the employee’s request and the employee’s medical condition.

Hours Granted: The number of hours granted will range between a minimum of 3 days of the employee’s scheduled work day to a maximum of 10 days of the employees scheduled work days, based upon the hourly wage of the employee. (Hours granted will be limited to the hours available for use in the Bank). The scale of hours will be based upon years of service.

Membership in Bank: Any employee wishing to participate in the Sick Leave Bank must contribute (donate) one (1) hour of vacation to the bank each year. Accumulated donations become the property of the bank, and no longer belong to the employee. To be eligible to withdraw hours from the bank, the employee must donate one hour of vacation each and every year to be an active participant in the bank. If an employee has not donated one vacation hour in the current year, the employee forfeits that year’s present participation, regardless of how many years previously the employee has participated. Employees that have had at least one hour of vacation that had lapsed due to “use or lose,” will automatically become participants in the Bank.

Enrollment Period: All hours donated will be in the first pay period of the calendar year. No donations will be accepted after this date, unless by new employees.

Eligibility: Employees may only join the Leave Bank after 1000 hours of Employment in the Agency, and may enter the program at that time. New employees will have to give 1 hour again on this date. All other tenured employees will join only in January of the new Calendar year.

Unplanned Emergency Definition: The standards are defined as those in the Family Medical Leave Act, (FMLA) as described in the Agency Personnel Manual. All requests will go to Human Resources.

Limitations: Only ONE request granted per employee per year.

Approved by MEAAA Board of Directors: 1/22/09